Working with Payroll

The Payroll section contains a list of all pay runs including a payroll period, run number, name of employee, pay run status, total amount , and due amount. 
A payroll is run for a selected period per employee (employees) with the corresponding pay items. Pay run information automatically updates the general ledger with the creation of the payroll journals. Pay run journals are posted separately for each employee. Automatic numbering is available for payroll sheets. 

How to start a new pay run?

1) Go to Accounting -> Payroll
2) Click the Run a New Payroll button, select the period (weekly, every 2 weeks, monthly), enter the date of the beginning of the payroll period and the pay date, and click Continue. A new payroll will be run with the all pay items marked with a flag by default with all the employees from the list of employees with a status of "Active". Also, you can open the previous pay run, click Copy, enter a new pay date, and a new payroll will be run for the payroll period following the copied one with all its data.  
3) If needed, add employees to the pay run by clicking the Add Employee button on the upper button bar, or remove an employee by selecting one and clicking Remove Employee from Payroll.
4) You can edit the payroll run of each employee by clicking Edit on the employee’s button bar. Add, remove or change the pay items in the payroll run. Formulas and placeholders are also available for payroll runs (see "pay items"). Enter the hours worked by an employee. Check the results of the payroll run and click Confirm/Post for each employee separately. 
5) If needed, fill out the time sheet for each employee. The hours from the time sheet will be automatically added into the Hours cell in the payroll run. 
6) The following summary reports are available from the payroll run: payroll run (all employees’ total payroll), pay summary, payroll sheet (employee’s), time sheet. Also, you can have the payroll sheet sent to the employee’s email. 

Pay items

Pay items are positions based on which a payroll is run. Pay items include the type, name, amount or formula of the payroll run and account. 
The types include: Wages and Salaries, Additional Payments, Deductions, Withholding Allowances, Taxes, Post Tax Deductions, and Employer Contributions and Duties.
The total amount of payroll, bonuses and deductions-type pay items is gross income (the placeholder for the formula is G). The amount and General Ledger account for these pay items is available in the Settings. 
Gross income less the benefits is taxable income (the placeholder for the formula is T). The amount or formula of the payroll run is available for the benefits in the Settings. 
For Pay Items with type Taxes you can set a fixed amount or calculation formula and tax payable account. 
Gross income less taxes is net income (the placeholder for the formula is N).
For Pay Items with type Post Tax Deductions the amount and employee payroll account are available in the Pay Items tab.  
For Pay Items with type Employer Contributions and Duties a fixed amount or calculation formula are available as well as tax payable and expenses accounts.

Pay items which type is set by default will be added into the new pay run automatically. 

Formulas in addition to placeholders can also contain conditions and variables. The syntax for writing a formula corresponds to the standard JavaScript syntax.

Example 1:  
if(G<=1667) {T*0.20} else {T*0.20+(G-1667)*0.03}
Example 2: 
var x=380-0.5*(G-400);  
if (x>0 && x<=380) {x} else {0};  

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